AMGA Office Hiring Part-time Office Manager
The American Mountain Guides Association (AMGA) is hiring a part-time Office Manager position based in Boulder, CO at the AMGA’s National office. Please submit Resume and Cover Letter to Betsy Winter, Executive Director, at [email protected]. Resume and Cover Letter must be received by December 18th, 2014 for consideration. Part-time position in Boulder, CO
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AMGA Office Manager Duties and Qualifications
Human Resource
- Ensure new hires receive and complete appropriate employee paperwork
- Assist Executive Director with development of employee contracts
- Analyze compensation and implement pay structure revisions
- Work with benefits broker to maintain benefits program, inform employees of changes to program, and ensure employees are properly added and termed from health and dental benefits.
- Work with benefits broker to recommend benefits program to Executive Director on annual basis.
- Ensure organization’s compliance with state, federal and local labor laws and regulations.
- Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Maintain accurate and complete employee records on file in National office.
- Consult with external partners: payroll and accounting services, benefits administrator, insurance broker, workers compensation providers, credit card company, Enterprise rental agency, and TravelEx.
- Collect 1099 contractor information
- Negotiate and review G&L, D&O, Professional Liability and Business insurance policies
Workers Compensation
- File injury reports to WC agency.
- Complete WC forms in case of injury.
- Communicate with employee regarding injury follow up and/or claim.
- Ensuring we have appropriate WC coverage for where employees reside and are principally employed.
Payroll
- Process payroll and reimbursements thru ADP.
- Assemble all requisite employee documentation and pay rate information thru ADP.
- Calculate health insurance deductions from paychecks.
- Track employee vacation time and PTO monthly thru ADP.
- Prepare wage reports thru ADP on a as needed basis.
Accounts Payable
- Upload invoices on weekly basis to online portal for external partner review and processing (Altruic Advisors)
Accounts Receivable
- Make weekly bank deposits, or as needed.
- Prepare credit card batch reports and upload to online portal for external partner review.
Office Support
- Ensure office is adequately supplied with general office supplies, and all office equipment is functional.
- Pick up mail from PO Box, up to three times weekly, distribute appropriately.
- Manage mailing services and fulfillment for the office.
Inventory
- Monitors and maintains current inventory levels.
- Performs physical count of inventory, and reconciles actual stock count to accounting services reports.
- Conduct annual audit of office equipment.
- Assist with feasibility of merchandise orders, cost calculations.
Other Duties
- Assist Executive Director with preparation of annual budget.
- Prepare monthly department reports.
Qualifications
- Detail oriented and the ability to multi-task
- Computer skills: Word, Excel, Google Docs
- Strong written and verbal communication skills
- Ability to take direction and work independently with minimal supervision
- Previous office manager experience desired
- Works well under pressure and deadlines, with potential reprioritization of priorities
- Interest in the mission of the AMGA
