AMGA Office Hiring Part-time Office Manager

master_colorThe American Mountain Guides Association (AMGA) is hiring a part-time Office Manager position based in Boulder, CO at the AMGA’s National office. Please submit Resume and Cover Letter to Betsy Winter, Executive Director, at [email protected]. Resume and Cover Letter must be received by December 18th, 2014 for consideration. Part-time position in Boulder, CO


AMGA Office Manager Duties and Qualifications

Human Resource

  • Ensure new hires receive and complete appropriate employee paperwork
  • Assist Executive Director with development of employee contracts
  • Analyze compensation and implement pay structure revisions
  • Work with benefits broker to maintain benefits program, inform employees of changes to program, and ensure employees are properly added and termed from health and dental benefits.
  • Work with benefits broker to recommend benefits program to Executive Director on annual basis.
  • Ensure organization’s compliance with state, federal and local labor laws and regulations.
  • Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Maintain accurate and complete employee records on file in National office.
  • Consult with external partners: payroll and accounting services, benefits administrator, insurance broker, workers compensation providers, credit card company, Enterprise rental agency, and TravelEx.
  • Collect 1099 contractor information
  • Negotiate and review G&L, D&O, Professional Liability and Business insurance policies

Workers Compensation

  • File injury reports to WC agency.
  • Complete WC forms in case of injury.
  • Communicate with employee regarding injury follow up and/or claim.
  • Ensuring we have appropriate WC coverage for where employees reside and are principally employed.


  • Process payroll and reimbursements thru ADP.
  • Assemble all requisite employee documentation and pay rate information thru ADP.
  • Calculate health insurance deductions from paychecks.
  • Track employee vacation time and PTO monthly thru ADP.
  • Prepare wage reports thru ADP on a as needed basis.

Accounts Payable

  • Upload invoices on weekly basis to online portal for external partner review and processing (Altruic Advisors)

Accounts Receivable

  • Make weekly bank deposits, or as needed.
  • Prepare credit card batch reports and upload to online portal for external partner review.

Office Support

  • Ensure office is adequately supplied with general office supplies, and all office equipment is functional.
  • Pick up mail from PO Box, up to three times weekly, distribute appropriately.
  • Manage mailing services and fulfillment for the office.


  • Monitors and maintains current inventory levels.
  • Performs physical count of inventory, and reconciles actual stock count to accounting services reports.
  • Conduct annual audit of office equipment.
  • Assist with feasibility of merchandise orders, cost calculations.

Other Duties

  • Assist Executive Director with preparation of annual budget.
  • Prepare monthly department reports.


  • Detail oriented and the ability to multi-task
  • Computer skills: Word, Excel, Google Docs
  • Strong written and verbal communication skills
  • Ability to take direction and work independently with minimal supervision
  • Previous office manager experience desired
  • Works well under pressure and deadlines, with potential reprioritization of priorities
  • Interest in the mission of the AMGA